ProMatcher

How long do I need to keep my business tax records and associated documents?

Top Answer: 7 years (42% of 88 votes).
How long do I need to keep my business tax records and associated documents?
2 years
1%
3 years
15%
4 years
2%
5 years
15%
6 years
5%
7 years
42%
9 years
2%
Indefinitely
12%
Not sure
2%

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Updated on October 24, 2014

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Comments From Our Pros

Answer: 7 years
Explanation: You should keep your business tax records and associated documents for at least 7 years. This time frame covers the IRS audit window for most situations, including cases where you might need to amend a return or if the IRS suspects underreported income. Maintaining organized records for 7 years helps protect your business and ensures you're prepared if questions arise about past filings.
Dr. Campbell's Tax Services
Answer: 3 years
Explanation: Three years for most. Real estate records keep indefinitely. Tax returns keep 7 years.
Next Tax Advisors
Answer: 3 years
Explanation: Keeping copies of your filed tax returns is a smart ideal. They help in preparing future tax returns and making computations if you file an amended return.
Z's Bookkeeping & Tax's Service Express
ProMatcher
Answer: 7 years
Explanation: Its best to keep all records for privacy and potentially needing to view them down the road. 7 seems like a decent amount of time to not need to look back anymore.
Thumb Financial Services
Answer: 7 years
Explanation: Operational records, including bank account statements, credit card statements, canceled checks, cash receipts, and checkbook stubs follow the seven-year rule. Generally, you should hand in tax records and receipts for three years. But in some cases, longer. If you omitted income from your return, keep records for six years or longer. You can google the latest timeline on records.
APEX Bookkeeping Plus LLC
Answer: 6 years
Explanation: Normally 6 years, but if owe taxes, you must keep all your busyness tax records. Just in case if you get audited, you will need them to support your deduction in the tax return under examination.
Bharmal & Associates, Inc.
ProMatcher
Answer: 7 years
Explanation: We can help you retain your records electronically, at no additional charge.
Blue Bell Wealth Advisors
Answer: Indefinitely
Explanation: This answer varies based upon the type of documents involved. Generally we recommend most standard documents to be retained at least seven years. Other documents such as operating agreements, articles of incorporation, buy-sell agreements, etc. we would encourage clients to keep these indefinitely.
Sponsel CPA Group, LLC
Answer: 7 years
Explanation: It's always a good Idea to keep financial and tax records for 7 Years although with current digital storing methods you can keep them accessible for much longer but you should not need to.
Rood Financial Services
ProMatcher
Answer: 3 years
Explanation: If you filed timely and reported accurately, 3 years is the statute. Learn more at myirstaxrelief.com
Mike Habib, EA
Answer: 7 years
Explanation: Typically, the IRS can come after your business for failing to report income for up to 6 years after your filing if the amount is greater than 25% of your business's gross income. If you filed for a deduction for a bad debt or worthless security, the IRS suggests you keep your supporting tax records for 7 years
CPA Tax Advisors, Inc
Answer: 3 years
Explanation: You are suppose to keep your business tax records for a minimum of 3 years, but in cases of fraud there is no time frame. You are required to keep payroll records for 7 years.
MT Gonzalez Accounting Services
ProMatcher
Answer: 5 years
Explanation: I recommend that you keep a five year cycle. However, there are some documents you may need to keep for longer periods - for example - you should keep employee records indefinitely.
JFB Financial Services Inc
Answer: 5 years
Explanation: The law states that you have to keep your tax return and all supported document for a three years period. However, we encourage tax payers to keep them for Five years. Unless you are audited and there was fraud, in that case you have to keep them indefinitely.
Capstone Financial & Tax Service
Answer: 7 years
Explanation: Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return. Keep records indefinitely if you do not file a return.
Tucker & Associates Small Business Accounting LLC
ProMatcher
Answer: 6 years
Explanation: The IRS can audited you for six years.
Ayesha Tax SERVICE
Answer: Indefinitely
Explanation: 3 years if you owe additional tax 7 years if you file a claim for a loss from worthless securities Nonetheless the records should be retained indefinitely.
Virtual Ventures LLC
Answer: 5 years
Explanation: You should keep all records 5 years from date of filing or from date of paying tax due, whichever is later.
Vanetta Stringfield Keyes, CPA, PC
ProMatcher
Answer: Indefinitely
Explanation: It actually depends on the situation. IF you understated your income you need to keep your records indefinitely. IF you amend a tax return than you should keep them for 7 years. It all depends on the tax year, complexity, and situation.
Suncrest Financial Services
Answer: 3 years
Explanation: Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.
Gross Mendelson CPAs and Advisors
Answer: 7 years
Explanation: The IRS requires that you keep your Tax Records for 7 years.
Strothman and Associates
ProMatcher
Answer: 5 years
Explanation: According to IRS pub 583 you need to keep it as long as the return can be called into question. Normally that is 3 years from the date that it is filed. Even if you file the return before the deadline with or without the extension it is considered filed on the date that it was do not the date it was sent in on. Out of safety I advice my clients to keep their records for no less then 5 years.
Your ATP
Answer: 5 years
Explanation: 5 YEARS IS SUFFICIENT. YOU SHOULD KEEP THEM FOR REFERENCE AND IN CASE THE IRS HAS ANY QUESTIONS YOU CAN ANSWER THEM EASILY
AMERICAN TAX AND BUSINESS SERVICES
Answer: 7 years
Explanation: IRS can come back and ask for evidence of expenses. Also helps planning the business.
Ensisinfo Inc
ProMatcher
Answer: 4 years
Explanation: I believe all tax records should be saved. Scanning tax documents that are oldest is a great option.
BYG Bookkeeping Services
Answer: 7 years
Explanation: A good rule of thumb is seven years for all business records since the IRS recommends this for employee related files.
Holdaway Financial
Answer: Indefinitely
Explanation: If you have property purchases need to keep to track basis.
Sheltra Tax & Accounting, LLC
ProMatcher
Answer: 5 years
Explanation: irs can audit you up to 3 years after you FILE your taxes.
NTIB Finance & Consulting
Answer: 7 years
Explanation: The answer for this one isn't so cut and dry. For more people saving your returns for 3 years + the year you are in will be fine but in certain cases the period to hold records may be longer. Here's what the IRS has to say: Note: Keep copies of your filed tax returns. They help in preparing future tax returns and making computations if you file an amended return. You owe additional tax and situations (2), (3), and (4), below, do not apply to you; keep records for 3 years. You do not report income that you should report, and it is more than 25% of the gross income shown on your return; keep records for 6 years. You file a fraudulent return; keep records indefinitely. You do not file a return; keep records indefinitely. You file a claim for credit or refund* after you file your return; keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later. You file a claim for a loss from worthless securities or bad debt deduction; keep records for 7 years. Keep all employment tax records for at least 4 years after the date that the tax becomes due or is paid, whichever is later.
Zest Business Consulting
Answer: 7 years
Explanation: You may need to keep them longer under certain circumstances.
Rumbold Financial & Tax Advisory
ProMatcher
Answer: 7 years
Explanation: Depends on what the documents are
Invictus Advisors
Answer: 3 years
Explanation: Only if you did not under-report or have any other complicating factors.
Veritas Business Advisors
Answer: 7 years
Explanation: Seven
El Lodge Taos
ProMatcher
Answer: 3 years
Explanation: According to my CPA, it use to be 7 years. Now it is 3.
Burgis Successful Solutions
Answer: 7 years
Explanation: As long as you file a tax return and it is not fraudulent, then 7 years is more than enough.
Bottom-Line Bookkeeping & Accounting
Answer: 7 years
Explanation: It is not possible to retain records indefinitely, shear volume makes it unreasonable and since environment and techniques change with time most documents become obsolete. The IRS, when investigating fraud, may request records up to 7 years old, therefore, the 7 year limit.
Aries Business Group
ProMatcher
Answer: 6 years
Explanation: If the IRS thinks you did anything fraudulent they can go back forever. We recommend you keep your actual tax returns forever. The supporting documents you can get rid of after 6 years.
Incite Tax and Accounting